Hi everyone, I am new in the industry (started in 2011) and my first office audit by the main office is coming next week.
To be honest, I have not done a good job in following the record keeping procedure and rules (new born baby, family issues, etc... I know these are not excuses though). I have not done the check registry that I am supposed to record the date that I received the check from my clients. I have not prepared the trade blotter. I have not printed the client correspondence emails to put a copy in their file. I have not forwarded any of the client correspondence emails to the main office. I have not always forwarded the client's check to the main office by overnight delivery service that I am supposed to use.
Is there anything that I can do now to remedy the situation? I am planning to go over the emails and try to locate the client correspodence ones as many as possible, and print a copy to put it in the client's file. Other than that, I cannot think of anything else that I can do now.
What are the possible consequences of my sloppiness in following the record keeping rules? If there will be penalty, does anyone know what it can be? I am really nervous and worried about the situation now. I know I have made a mistake and I am determined to put in my best efforts to do everything that I am required to in the future. But i cannot do anything about the past now. Any advice will be greatly appreciated. Thank you very much and have a great Thanksgiving.
If I were you I’d beg for mercy…you’re probably looking at a large monetary fine. So you’ve been there 2 years and you thought the compliance manual was what…just a guidline??? Just go and quit now and get a job at Walmart.
This will likely cost you your career and possibly monetary fines.
If you are serious in your post it is a sign that you are not ready to run your own office. It is not likely that anyone will hire you if you have numerous hits on your record.
If that happens do not despair. Go get a job and develop some discipline. Then come back and give it another try at a later date.