Edward Jones Digital File Cabinet

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Jan 18, 2008 12:36 pm

Have any Jones people been using the new scanning/electronic file cabinet feature since it rolled out?  It is awesome!  I am sure we are probably the last on the planet to do this, but we pretty much have no hard copy files anymore (other than insurance I think).  I have been loading old brokerages statements (prior firm), social security statements, tax returns, trust docs, you name it.  I am also saving my Morningstar Hypo's and financial plans to the file cabinet now, so I have historical records of what I gave each client in the past.

 
I am just curious if people at Jones or other firms use this feature for other types of things that help your productivity.
Jan 18, 2008 12:44 pm

I think it's awesome.  I'm one of those guys who doesn't like to throw away anything.  I have stacks of paper on my desk that can now be scanned, filed on the computers, and then shredded.  Maybe it's  a small thing, but if it can make my desk cleaner, I'm all for it. 

Jan 18, 2008 1:36 pm

I use LPL's IDoc system for basic account documents (that's automatic for everyone), but am toying with an in-office scanning system for most of the rest of my documents.  As of now, I attach scanned documents to client Act! files, but I don't do everything as I'm trying to determine the best configuration before I do a bunch of conversion work.  Probably the wisest course is to place both the program and the files on the same server drive.


Not being familiar with your system, I can only tell you that I don't more fully use IDoc because while convenient, it's also another hook my B/D would have in me and I want to make sure if I have to move, that it's as painless as possible.  If all your docs are on EDJ servers in St. Louis, it just makes it that much tougher to leave if things get bad.
Jan 18, 2008 1:58 pm

No I am not using it but maybe my BOA is.. I don't know. i just hand her stuff and ask her to file it away. i have no idea what she does with it.. Sounds nice though.. Maybe I will put it on the agenda for next weeks BOA meeting..

 
Miss J
Jan 18, 2008 3:01 pm
Indyone:

I use LPL's IDoc system for basic account documents (that's automatic for everyone), but am toying with an in-office scanning system for most of the rest of my documents.  As of now, I attach scanned documents to client Act! files, but I don't do everything as I'm trying to determine the best configuration before I do a bunch of conversion work.  Probably the wisest course is to place both the program and the files on the same server drive.


Not being familiar with your system, I can only tell you that I don't more fully use IDoc because while convenient, it's also another hook my B/D would have in me and I want to make sure if I have to move, that it's as painless as possible.  If all your docs are on EDJ servers in St. Louis, it just makes it that much tougher to leave if things get bad.
 
For years we have scanned our account docs, but we recently got the ability to scan any documents, as well as save PDF's to the client's file cabinet (i.e. Morningstar reports, etc.).
You're right, leaving with all documents would be a problem.  But I guess I try not to be too fatalistic like that.  Although I should always prepare for the worst, I like to stay positive until I have reason to be otherwise.
Jan 18, 2008 5:32 pm

I have Redtail and I just scan into files the documents and then upload to Redtail.

Jan 24, 2008 4:57 pm
Spaceman Spiff:

I think it's awesome.  I'm one of those guys who doesn't like to throw away anything.  I have stacks of paper on my desk that can now be scanned, filed on the computers, and then shredded.  Maybe it's  a small thing, but if it can make my desk cleaner, I'm all for it. 

 
Why shred???  Take it home once it's copied and acknowledged as on file it St. L.
Jan 24, 2008 5:08 pm

That might be a good idea if I had any intentions of going indy or jumping firms.  I don't.  And my wife would kill me if I started bringing home client files to further clutter up our office space. 

Jan 24, 2008 6:16 pm

spiff,

 
shame on you, you'll nevermake gp while you allow your WIFE to make decisions for you.
Jan 24, 2008 10:24 pm
Spaceman Spiff:

That might be a good idea if I had any intentions of going indy or jumping firms.  I don't.  And my wife would kill me if I started bringing home client files to further clutter up our office space. 

Doesn't matter whether you were thinking of going independent or not.  It is very basic to protect yourself and your clients against anything that you can't predict.....
Mar 29, 2008 5:41 pm

What kind of stuff would you recommend keeping at home after scanning?  If at all possible I would like to keep the storage to a minimum.